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WE ARE HIRING
Position: Admin Assistant
Location: Dubai, United Arab Emirates
Salary: AED 7,500–8,500 per month
We are currently seeking an experienced, highly organized, and detail-oriented Admin Assistant to become an important member of our Strategy and Consulting (Strat Con) team based in Dubai, United Arab Emirates. This is an excellent opportunity for an administrative professional who is passionate about delivering high-quality support, enjoys working in a fast-paced corporate environment, and is committed to maintaining the highest standards of professionalism, efficiency, and confidentiality.
As an Admin Assistant, you will provide comprehensive administrative and operational support to the Strategy and Consulting team. You will be responsible for coordinating daily administrative activities, managing schedules, preparing reports and business documents, maintaining records, organizing meetings, and ensuring that all administrative processes are carried out efficiently. You will work closely with consultants, managers, and other departments to support business operations and contribute to the overall success of the team.
The ideal candidate should possess outstanding organizational and communication skills, demonstrate strong attention to detail, and be capable of handling multiple responsibilities while meeting deadlines. You should be proactive, resourceful, and able to work independently with minimal supervision while maintaining a positive and professional attitude at all times.
Key Responsibilities
Provide full administrative support to the Strategy and Consulting department on a daily basis.
Manage calendars, arrange appointments, schedule meetings, and coordinate conference calls and virtual meetings.
Prepare, edit, proofread, and format business correspondence, reports, presentations, proposals, spreadsheets, and other professional documents.
Record meeting minutes, monitor follow-up actions, and ensure deadlines are met.
Organize domestic and international travel arrangements, including flights, hotel reservations, transportation, and travel itineraries when required.
Maintain accurate electronic and physical filing systems to ensure documents are secure, accessible, and properly organized.
Handle incoming telephone calls, emails, and other communications in a professional and timely manner.
Coordinate with internal departments, external clients, suppliers, and business partners to facilitate smooth communication and workflow.
Maintain databases, update records, prepare reports, and perform data entry with a high level of accuracy.
Support procurement activities by monitoring office supplies and coordinating purchases when necessary.
Assist in preparing meeting agendas, presentation materials, and business documentation for internal and client meetings.
Ensure confidential information is handled with the highest level of discretion and professionalism.
Perform additional administrative and operational duties assigned by management to support business objectives.
Requirements
Minimum of five years of proven experience as an Administrative Assistant, Executive Assistant, Office Administrator, or in a similar administrative position.
Bachelor’s degree or diploma in Business Administration or a related field is preferred.
Excellent verbal and written communication skills in English.
Strong organizational, planning, multitasking, and problem-solving abilities.
Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and other office productivity software.
Ability to prioritize multiple assignments and consistently meet deadlines.
Excellent attention to detail with strong analytical and organizational skills.
Professional appearance, positive attitude, and excellent interpersonal communication skills.
Ability to work effectively both independently and within a collaborative team environment.
High level of integrity and the ability to maintain confidentiality when handling sensitive business information.
Previous experience in a consulting, corporate, or professional services organization will be considered a strong advantage.
Candidates currently residing in the UAE and available for immediate joining are encouraged to apply.
What We Offer
Competitive monthly salary ranging from AED 7,500 to AED 8,500 based on qualifications, experience, and overall suitability for the position.
Opportunity to work with a respected Strategy and Consulting team in a professional corporate environment.
A collaborative workplace that values teamwork, innovation, and continuous improvement.
Professional development opportunities and exposure to strategic business projects.
A supportive management team committed to employee growth and career progression.
A stable working environment with opportunities for long-term career advancement based on performance.
Application Process
If you meet the qualifications and are interested in becoming part of our growing team, we encourage you to submit your updated CV for consideration. Please ensure that your application includes your most recent employment history, educational qualifications, and current contact information.
Applications should be sent to:
irene@levity.me
Only candidates who are shortlisted for the next stage of the recruitment process will be contacted.
To apply for this job please visit Qatar.hcmou.com.